export word 2016 table of contents to pdf

#Export word 2016 table of contents to pdf how to#
#Export word 2016 table of contents to pdf pdf#

From the References ribbon, click Table of Contents > Insert Table of Contents to open the dialog box (Figure 5). If you've had problems making your hyperlinked table of contents work properly in Acrobat, go back to the source and either replace or check the Table of Contents manually.

#Export word 2016 table of contents to pdf pdf#

Word bookmarks are features in a long document structure, such as indexing, and the Hyperlink field information can interfere with your PDF output.

On the Bookmarks tab of the PDFMaker, deselect the Convert Word Bookmarks option if selected.

Adding links is straightforward tagging the file adds a structure that makes it simpler for Acrobat to understand and interpret when producing your document.

On the Acrobat PDFMaker Settings tab, select the options to add links and tag the file.

Here are a couple tips to consider when troubleshooting your document links: Links and hyperlinks can be difficult to process, whether added to document content or as a table of contents. As you see here, showing Level 3 elements in the Outlining ribbon yields the same list of headings as in the finished bookmarking example.įigure 4: Preview bookmarks in the Outline view. You can simulate the appearance of the Bookmark list using the Outline view in Word. After conversion, you'll have a logical and useful list of bookmarks for navigating the document (Figure 3).

When a subset of one of the Bookmark options choices is active, you'll see the check box show a green background, rather than a solid check mark.įigure 2: Select the elements to use for bookmarks.Ĭlick the individual Bookmark boxes in the list to select and deselect elements. You might also have custom styles with assigned heading levels, like the example shown in Figure 2. Often you'll have default Word headings that you can use. If you've planned, you know which items on the document you want to use for bookmarks. Watch the options you choose on the Bookmarks tab of the PDFMaker dialog box. First, make sure you've selected the Create Bookmarks check box on the Settings tab of the Acrobat PDFMaker dialog box. Separating the content from the structure may allow for a complete PDF file.īookmarks are extremely useful navigational tools, but they can be as frustrating as they are useful. Sometimes the problem lies in the structure of the file itself. Don't convert the document information.If you want to see the file immediately, open Acrobat 9 before starting the conversion. As your system processes the Word document, it also tries to launch Acrobat 9, which can cause a system slowdown or even freeze. If you don't have a powerful system, don't select the option to open the PDF file automatically.The two items checked in the figure can cause PDF-creation issues: The Settings tab shows by default when you open the dialog box (Figure 1).

In Word 2007, click Preferences on the Acrobat ribbon in Word 2003, choose Adobe PDF > Change Conversion Settings to open the Acrobat PDFMaker dialog box. Let's look at some of the Word PDFMaker choices that can trip you up on the Settings and Bookmarks tabs. In individual programs, like Word, the PDFMaker uses those same settings files along with offering program-specific choices. joboptions files contain the conversion details and settings such as fonts, images and so on. Whether you're working from Word, generating a file via Distiller or converting a file to PDF from within Acrobat 9, the same set of. In Microsoft Word (Windows), for example, you'll find the Adobe Acrobat menu, configuration settings and toolbar, depending on the version of Word you're using. In general, problems with PDF creation from Word stem from these sources:Īlthough it seems simple to click the button, the PDFMaker macro is a complex structure, and is interconnected in your system in various ways. Microsoft Word serves as the source program for more PDF files than any other software. The list isn’t exhaustive, but may help pinpoint issues you're experiencing with your files. This article describes important issues and includes tricks you can try from that presentation.

#Export word 2016 table of contents to pdf how to#

In this tutorial, learn how to use Acrobat 9 to produce predictable output when you convert Word to PDF.